Notary for Cross-Border Company Registration
POA + Corporate Docs for DBD and overseas registries — BOI · Amity Treaty · FBL
Who needs Notary for Cross-Border Company Registration?
Foreign entrepreneurs registering in Thailand, Thai companies expanding overseas, investors delegating to directors/secretaries
Document Checklist
Parent-company Certificate of Incorporation
Certified copy + Notary + Apostille
Board Resolution
Approves subsidiary + appoints directors
Memorandum & Articles of Association
Certified true copy
POA to Local Director/Agent
Empowers Thai director to act
Shareholder Register
Certified copy for BOI / FBL
Ultimate Beneficial Owner (UBO) Declaration
Per FATF rules
Passport of every director
Certified true copy
Why corporate registration needs Notary
The Thai DBD, BOI, Ministry of Commerce, and all foreign Companies Registries demand proof that the parent exists, directors are genuine, and resolutions are lawful. Notary + Apostille/Legalisation is mandatory with no substitute. NYC Legal handles 400+ cross-border corporate cases per year including SET/HKEX/SGX-listed groups.
Inbound parent-company chain
1) Companies House / Secretary of State issues Certificate of Good Standing. 2) Notary Public in origin. 3) Apostille (Hague) or MFA + Thai embassy (non-Hague). 4) Into Thailand: certified translation + DBD filing. Documents must be ≤3-6 months old.
Outbound Thai-company chain
1) DBD Certificate in English. 2) Notary Public. 3) MFA Legalisation / Apostille. 4) Destination embassy (if required). We handle all steps and hand off to destination counsel.
BOI, Amity Treaty, FBL
US citizens can hold 100% via the Amity Treaty — requires notarised passport + birth certificate proving US citizenship + Apostille. BOI: notarise parent financial statement + business plan. FBL: notarise UBO + Source-of-Funds. We specialise in all three.
UBO and FATF compliance
Since 2023 the Ministry of Commerce mandates UBO declaration for indirect owners >25%, with supporting docs Notary + Apostille. We draft UBO charts, run PEP screening, and package all certifications.
Process
- 1
Structuring & quote (1 day)
Share corporate chart + registration country — we map chain and documents
- 2
Gather parent-company documents
Certificate of Good Standing · Board resolution · M&A · Director passports
- 3
Notary + Legalisation chain
3-10 business days depending on origin
- 4
File DBD/BOI/FBL
Our Corporate Team completes registration in 30-60 days
Common Destinations
FAQ
Do foreign-owned Thai companies need a Thai shareholder?
Normally 51% Thai. Exceptions: (1) BOI 100% foreign, (2) US Amity 100%, (3) FBL 100%, (4) EEC/IEAT Zone 100%. We evaluate the best structure.
Does a Board Resolution need Notary?
Yes — Notary + Apostille (Hague) or MFA + Thai embassy. DBD rejects unnotarised resolutions.
How fresh must the Certificate of Good Standing be?
DBD: ≤6 months; BOI: ≤3 months. Order it 30-60 days before filing.
How much does Apostille (28 Feb 2027) save?
Skips the embassy step — 7-14 days and quoted on request. Materially accelerates SET/HKEX/SGX multi-country rollouts.
How does UBO differ from shareholder?
UBO = indirect beneficial owner >25% (traced through holding layers). Must be KYC-verified. Violations: THB 1M fine + 3 years imprisonment.