Notary document checklist before sending papers abroad
Most documents rejected overseas fail on certification order or on small details that can be caught before leaving home, not on their content. This checklist follows the working order used in our office.
Quick answer
Check four layers first: the original or the issuing agency's certified copy, the signer's identity plus a power of attorney if someone signs on their behalf, a translation that matches the source exactly, and the certification order — notarisation, then the Department of Consular Affairs, then the destination embassy. If the destination normally uses Apostille, confirm with the receiving party what form of Thai document they accept today.
0 of 15 items ticked
1. Identity of the signer
2. The document itself
3. Translation and destination format
4. Certification order and dispatch
The mistakes we see most often
- Signing before the appointment, which forces a full reprint
- Bringing a self-made photocopy instead of an agency-certified copy
- Transliterating a name differently from the passport, so the destination treats it as another person
- Skipping consular legalisation and going straight to the embassy, which returns the file
- Presenting a company affidavit older than the destination allows
Frequently asked questions
Is an appointment required and how long does a session take?
Book ahead so the attorney can review the draft and supporting papers first. A small signature certification is quick once the file is complete, but allow extra time if wording still needs correction or a translation is pending.
What can a Thai Notarial Services Attorney certify?
The core scope is certifying the signer's signature, certifying a copy against the original presented, certifying a translation as declared by the translator, and certifying facts the attorney personally witnesses. The attorney does not vouch for the truth of the document's contents.
Is consular legalisation always required?
It depends on the recipient. Some universities and companies accept a notarised document alone, while most foreign government bodies want consular legalisation and an embassy certification as well. Ask the destination for their requirement in writing before starting.
Does Thailand issue Apostilles yet?
Thailand deposited its instrument of accession to the Apostille Convention on 30 June 2026, and the convention enters into force for Thailand on 28 February 2027. Until then Thai documents still travel via consular legalisation and embassy certification.
What if I am upcountry or already overseas?
Email the draft and copies for review first, then attend a single signing appointment. The consular and embassy steps can be handled by the office and the finished file couriered to the address you provide.
How are fees calculated?
Fees are quoted case by case based on complexity and document volume, and confirmed in writing before work starts.
Related services
Have our team review the file before you file
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This page is general preparation guidance, not case-specific legal advice, and may change with the responsible agencies' notifications. Last updated 20 September 2026.