Sworn Translation: documents, steps and pitfalls

Documents to prepare

• High-resolution colour scan of the original
• Name spellings exactly as in the passport
• The destination's requirement on which translator system applies
• Reference material for fixed terms such as registered company names

Step-by-step process

1. 1

   Case assessment: define the end purpose and confirm that A translation certified by a qualified translator, for countries whose law designates specific translators is what the receiving party actually requires.

2. 2

   Collect and pre-check every document so names, dates and spelling match before filing with Translators accredited under the destination country's system.

3. 3

   Prepare translations or supporting papers in the prescribed format, then have a second reviewer verify them.

4. 4

   File with Translators accredited under the destination country's system through the channel currently open, keeping proof of every submission.

5. 5

   Track status, answer officer queries and correct documents immediately if anything is challenged.

6. 6

   Collect the result, verify it before forwarding, and archive a complete set for future reference.

Cautions and common mistakes

• Systems differ by country — a translation valid in one may be rejected in another
• Late name corrections require re-issuing the whole certification
• Illegible seals require a fresh original

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