Virtual office checklist for company and VAT registration
Plenty of virtual office addresses work for company registration and then fail at VAT, because the officer inspects the premises and needs evidence the space is really used. This checklist starts before you sign.
Quick answer
Before signing, get four things in writing: the provider will issue a consent-to-use letter with the title document and the house-registration or owner's ID copy; a company sign can be placed on the building and there is real workspace an officer can inspect; official mail is received during business hours and notified promptly; and a meeting room or reception space is available for the hours the agreement states.
0 of 16 items ticked
1. Documents the provider must issue
2. Readiness for a site inspection
3. Day-to-day operation
4. Preparing the VAT application
The mistakes we see most often
- Choosing an address that only handles mail and refuses inspections
- An agreement address without a unit number, so official records disagree
- Not requesting the title documents early, missing the planned filing window
- Leaving the company sign until inspection day
- Changing address without notifying every agency that holds it
Frequently asked questions
Can a virtual office really be used to register a company?
Yes, provided the operator issues a consent-to-use letter with the title documents and the premises genuinely exist and can be inspected. What matters is the evidence of the right to use the address, not the label on the service.
Is VAT registration harder at a virtual office?
Review is stricter because the premises are inspected. With signage, workspace, a contact person on site and complete documents, first-time approval is far more likely.
What is needed if we move out later?
Register the change of registered office and notify the Revenue Department, social security, banks and counterparties, and correct the address on tax invoices from the next cycle.
How are fees calculated?
Fees are quoted case by case based on complexity and document volume, and confirmed in writing before work starts.
Related services
Have our team review the file before you file
Send us the items you could not tick and we will tell you what is missing and the order that fits your case. Fees are quoted case by case based on complexity and document volume, and confirmed in writing before work starts.
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This page is general preparation guidance, not case-specific legal advice, and may change with the responsible agencies' notifications. Last updated 20 September 2026.