Real Estate & Conveyancing: documents, steps and pitfalls

Documents to prepare

• Original title deed or condominium unit title
• Sale and purchase agreement with payment evidence
• Identification for all contracting parties
• Foreign-quota certificate from the condominium juristic person
• Foreign exchange transaction evidence for foreign buyers

Step-by-step process

1. 1

   Case assessment: define the end purpose and confirm that Title due diligence, contract drafting and transfer at the Land Office is what the receiving party actually requires.

2. 2

   Collect and pre-check every document so names, dates and spelling match before filing with Department of Lands and the local Land Office.

3. 3

   Prepare translations or supporting papers in the prescribed format, then have a second reviewer verify them.

4. 4

   File with Department of Lands and the local Land Office through the channel currently open, keeping proof of every submission.

5. 5

   Track status, answer officer queries and correct documents immediately if anything is challenged.

6. 6

   Collect the result, verify it before forwarding, and archive a complete set for future reference.

Cautions and common mistakes

• Not checking encumbrances on the deed before paying a deposit
• The building's foreign quota being full on transfer day
• Land Office fees and taxes follow current rules — ask before transfer day

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